AAQG 06.05.18 Board Meeting

Members present: Linda Schlenker, Ramona Tapper, Ginger Green, Beth Hromyak, Carol Westercamp, Debbie Groff, Anita Allwood, Jean Taft, Louise Whitlow, Janet DeJager, Cecilie Vogt, and Terri Henkels.

Linda called the meeting to order.

The May minutes were passed out and Louise approved and Terri seconded the motion.

The treasurer report was discussed- This last month there were miscellaneous expenses- retreat went over budget just a little. There were some expenses for the quilt show as well as money coming in from the vendors.

Janet reported that there were 57 quilts signed up on line for the show and more came in tonight! She will have the hard copy forms Tuesday.  Anita is taking the raffle quilt to different quilt shops before the show.  Sunday, July 1 the Cupboard in Ankeny will start to hold quilts for the show- remember they will be closed the 4th but then open the 5th for more quilts.  Janet’s sister will be creating some videos for facebook with a link to the quilt show event.  There has been some buzz with sharing the raffle quilt on social media- this is getting more people to see it and purchase raffle tickets!  Linda has the food prep under control and helpers with cooking the meat ahead of time.  She also wanted to add sugar cookies to the menu for more of a Christmas theme.  The table decorations will also be Christmas themed- Debbie will be doing those.  There are 14 or 15 vendors and they will all be in the same room instead of mixed in with the quilts as before.  On the volunteer list- each slot has at least one person signed up- there is still time to sign up.

Anita held a special AAQG board meeting on May 21, 2018 to discuss possible changes in fund raising methods. 11 board members were present as well as 2 guild members.  There was a list of 21 suggestions.  Anita will present several recommendations on Tuesday and then in July there will be a vote what to do.

The challenge is this Tuesday and the top 3 will be awarded prizes.

Santa North Pole Village- the Evening Star Group has decided to take this on. Jean Taft will be the spokesperson for the group and will let the guild know what they want and what they do not want for the one day event.  This is huge and our audience is very different than the quilt show and we have to bring our A game to the table.  Quality product means higher dollar revenue with 3 price points.  Janet will be bringing the cancer panels to the meeting- and will continue to sell these quilts and if you don’t want to use the panel then making the quilt without the panel is a great option.

Retreat- Terri got an extension for locking in the date for the retreat until September.

Anita motions the meeting to adjourn and Jean seconded the motion.

Piecefully submitted,

Ramona Tapper